Vacancy for Administrative and Human Resource Assistant (Full Time)

The Malaysian Centre for Constitutionalism and Human Rights (MCCHR) a.k.a Pusat Rakyat LoyarBurok is a community-based organisation based in Bangsar, Kuala Lumpur. Established in March 2011, its mission is to promote and protect human rights in Malaysia in accordance with established international human rights principles, treaties and law.

MCCHR carries out a number of projects. Under its strategic litigation component, it has filed a number of test cases/appeals against court decisions to affect public interest policies and legal changes in the areas of gender equality, freedom of expression, freedom of religion, preventive detention laws, and rights of indigenous peoples. It has also implemented a first-of-its-kind voter/citizen education project called UndiMsia! (undimsia.com). In addition, it runs a popular blog (loyarburok.com) to encourage and promote free flow of information on various human rights issues.

MCCHR is looking for an Administrative and Human Resource Assistant to assist MCCHR in carrying out its activities.

Job Title :  Administrative and Human Resource Officer (AHRA)

Start date : 01 January 2021

Duration : 1 year with the possibility of extension

Employment type : Full time

Duty station : Pusat Rakyat LoyarBurok, Bangsar, Kuala Lumpur

Supervisor : Chief Executive Officer

Gross salary : RM2,700-RM3,000 per month depending on experience

DEADLINE FOR APPLICATION: 19 November 2020

Objectives: Provide support and assistance in various aspects of administrative and human resource management of MCCHR’s projects.

Responsibilities: Under the guidance and direct supervision of the Chief Executive Officer (CEO), the Administrative and Human Resource Officer performs the following responsibilities:

Administrative Management

• Provide day-to-day administrative support to the MCCHR in all areas of work, including but not limited to photocopying, faxing, mailing and filing
• Maintain and update the office filing system, both physical and online, including but not limited to organizational dashboard and cloud storage system to detail all filed documents 
• Prepare meeting agenda and take minutes of meetings
• Maintain overall cleanliness and orderliness of the office
• Handle requests by external parties to use MCCHR’s community space
• Handle purchase orders to MCCHR’s merchandises and restock, when requested
• Monitor and manage all correspondences to and from MCCHR, both physical mails and MCCHR’s general email accounts
• Perform other related duties as required

Human Resource Management

• Prepare and process payments for staff medical insurance and office insurance respectively
• Brief new staff members, consultants and interns on administrative, finance and procurement matters
• Review and update the staff handbook as and when needed, and/or when instructed by the CHRS
• Prepare monthly staff’s payroll, maintain a record of staff’s attendance including leaves and compensatory time off
• Handle recruitment process of personnel and interns including developing job description, preparing job advertisements, advertising on job advertising websites and corresponding with candidates
• Maintain security and confidentiality of organizational accounts, including organization data and against unintentional, unlawful, or unauthorized access, disclosure and theft

Procurement

• Make travel and logistics arrangements for staff, interns, volunteers and visiting delegates
• Organize and coordinate administrative arrangements for meetings, conferences and workshops
• Arrange for the procurement of equipment, supplies and services
• Arrange for the equipment maintenance and insurance as required
• Physically clear and ensure delivery of equipment and supplies procured for the project
• Maintain an equipment inventory including verification and transfer when required

Competencies

• Good records management skills.
• Proficiency in Microsoft Office and basic computing skills.
• Good organisational and planning skills.
• Good communications (spoken and written) skills.
• Demonstrates an outcome-oriented attitude and effective problem-solving skills.
• Demonstrates an ability to work independently with minimum supervision, and at the same time is willing to work as a team.
• Demonstrates commitment to MCCHR’s mission, vision and values.
• Displays cultural, gender, religion, ethnicity, age, sexual orientation, disabilities sensitivity and adaptability.
• Shares knowledge and experience.
• Ability and willingness to travel to locations in Malaysia.
• Displays high ethical standards of honesty, transparency and accountability.

Qualifications

• Professional Certificate, Bachelor’s Degree, or Professional Degree in Business Administration or Business Management or equivalent.
• At least one year of experience in administrative work is required.
• Fluency in both oral and written Bahasa Melayu and English is essential. Knowledge of a third language is advantageous.

Submission Guideline

You are kindly requested to submit a cover letter and curriculum vitae to pusatrakyatlb@loyarburok.com by 19 November 2020. Please indicate the title of the post in your cover letter and email subject line.

The MCCHR is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.